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Datashed Tutorials

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Below are a series of tutorials that explain some of the basic tasks within Datashed. Below each written description is (or will be) a screencast showing each step of the process. For best viewing, click the bottom of the video and change the quality to HD (720p) and to full-screen mode.

Contents

Creating a New Project / Stream

1. Log in

2. Click on the Projects Icon

3. Click on the "Add Project" button on the far right-hand side of the screen

4. A Create Project form will appear. Fill out as much information in this form as you can. Toward the bottom of the form you will see "Project Details" with a "+". Click on the "+" symbol to expand the form. This is where much of the project information is to be entered. Use the "Project Type" to distinguish between Active (Chemical) Treatment, Passive Treatment, Stream, and Site Assessment & Restoration Plan projects. If you don't know something, skip it for now, you can go back and edit it later.

5. Once you are done filling out the form, you need to click on the "Save" button to save your information.

6. IMPORTANT - Once you have created the project, you will need to notify Stream Restoration Inc. (sri@streamrestorationinc.org)so they can allow you access to maintain (edit and upload) additional project data.

Editing a Project / Stream

1. Log in

2. Find and select the Project or Stream, that you wish to edit. You can either choose your project from your "My Projects" list or find the project through the various search criteria.

3. Once you are on the Project Details page of the project, click on the Settings button with the wrench symbol.

4. Select Project Settings.

5. An edit form will appear with any information that was provided previously, fill out as much information in this form as you can. Only a limited amount of fields are initially displayed. You will need to click on the "+" sign next to "Project Details" to display all of the information fields available. WARNING - do not change the OSM ID for a Treatment System unless you are confident that the number is wrong, this number is used to uniquely identify a project and will be assigned to new projects by the site administrator.

6. Once you are finished, click on the Save button at the bottom of the form.

Uploading Project Related Files and Documents

1. Log in

2. Find and select the Project or Stream, that you wish to add project related files or documents. You can either choose your project from your "My Projects" list or find the project through the various search criteria.

3. Once you are on the Project Details page of the project, click on the Downloads Icon (disc drive with green arrow).

4. Click on the "Add File Attachment" button on the right hand side.

5. A form will appear. Give the attachment a name. Select the file type that most closely matches what the document is such as Report, O&M Plan, Schematic, etc. Use the Browse feature to select the file you wish to upload. Then click on the upload button. Write a Description about the file to be uploaded. WARNING - While a variety of file types can be uploaded, certain file types such as Microsoft Word documents will not be accepted as they present security risks to the site. Often the best file type to use is a PDF format. Free PDF writers are available on the internet such as PrimoPDF and some of the newer versions of Microsoft Office products already contain a PDF writer.

6. Once you are finished, click on the Save button at the bottom of the form.

Uploading Project Photos

1. Log in

2. Find and select the Project or Stream, that you wish to add project related photos. You can either choose your project from your "My Projects" list or find the project through the various search criteria.

3. Once you are on the Project Details page of the project, click on the Photos Icon (camera).

4. Click on the "Add Photo" button on the right hand side.

5. A form will appear. Click on the "Select Image" Icon. Browse to select the photo to be uploaded. Complete any relevant information on the formc

6. Once you are finished, click on the Save button at the bottom of the form.

Creating a Sample Point

1. Log in

2. Find and select the Project or Stream, that you wish to create a sample point. You can either choose your project from your "My Projects" list or find the project through the various search criteria.

3. Click on the Sample Point Icon.

4. A new window will come up showing the current list of sample points. Select the Add a Sample Point button located on the far right.

5. A form will appear. Enter as much information in the form as you can about the sample point. You will need to click on the "+" sign next to "Project Details" to display all of the information fields available. If you don't know something, skip it, you can always edit it later.

a. Make sure you name the point exactly the way you will refer to it in future spreadsheets and data uploads.
b. It is important to identify if the sample point is either an influent (water entering the treatment system such as an untreated mine discharge) or an effluent (water leaving the treatment system)sample point. To do this, check the appropriate box. If the sample is neither an influent or effluent sample, do not check either box. This is important in order for the Water Quality Summary Table to appear or for the Project Performance data to be calculated and displayed on the Project Details page.

6. Once you are finished, click on the Save button at the bottom of the form.

Editing a Sample Point

1. Log in

2. Find and select the Project or Stream, that you wish to edit a sample point. You can either choose your project from you "My Projects" list or find the project through the various search criteria.

3. Click on the Sample Point Icon.

4. A new window will come up showing the current list of sample points. Select the sample point you wish to edit.

5. A view of the sample point information will be displayed. Select the edit tab at the top and an edit form will appear.

a. To Delete the point, click the delete button at the bottom of Sample Point edit form. WARNING - This action will delete the sample point and disconnect any data associated with that point.
b. To modify the sample point information, simply change the information in the specified edit form. You will need to click on the "+" sign next to "Project Details" to display all of the information fields available. Enter as much information in the form as you can about the sample point. IMPORTANT - This name should not be changed or data you uploaded will become disconnected. Make sure you name the point exactly the way you will refer to it in future spreadsheets and data uploads.

6. Once you are finished, click on the Save button at the bottom of the form.

Changing the order of Sample Points for Tables, Reports, etc

1. Log in

2. Find and select the Project or Stream, that you wish to edit a sample point. You can either choose your project from you "My Projects" list or find the project through the various search criteria.

3. Click on the Sample Point Icon.

4. A new window will come up showing the current list of sample points. The sample points are listed in the same order that they will be displayed in tables, reports, ect. The order can be changed by editing the Flow Order number of each individual sample point. However, the easiest way to change the order of points is by simply rearranging them in the list. To do this, place the cursor over the compass-like cross until the cursor takes on the same shape. Then click and drag the sample point to its new desired location.

5. Once you are finished, click on the "Save Flow Order" button at the bottom of the form.

Uploading Water Quality Data

Some things to consider prior to uploading data:

a.  The sampling points must be defined in Datashed for the sample events to be assigned properly.  You can check this by selecting the Project and then clicking on the Sample Point icon.  

b.  The name of the sample point listed in Datashed needs to exactly match the name of the sample point in the excel spreadsheet.  Data for several sampling points related to the same project can be mixed in the same spreadsheet.  Datashed will sort them out and  assign them to the proper sampling point. The dates in data files should be entered using a "-" to separate day, month, and year (Example: 09-28-2009).

1. Log in

2. Find and select the Project or Stream, that you wish to upload data. You can either choose your project from you "My Projects" list or find the project through the various search criteria.

3. Once you are on the Project Details page of the project, click on the Submit Data Button and select Import Data.

4. On the next window click the Browse button to select the excel file from your computer that you wish to upload data from. IMPORTANT - the excel file must be in CSV (comma separated value) format, which is a "save as" format in excel.

5. Click the Upload button.

6. You should see a portion of your data table in the next window. Depending on your browser and your table, you may need to click and drag to highlight the appropriate row (usually the first row) that contains the column labels (ee. Sample ID, Data, pH...). Click Map Label Names link to continue.

7. A data table will reappear in the next window containing 2 labels. The top set of labels are the labels the in Datashed. The bottom set of labels are the labels in your spreadsheet. Match the labels by selecting the most appropriate label from the drop down list in the top set of labels that refer to the labels from your spreadsheet below. The tool may have already guessed the correct match for you. Any column that does not have a label will not be imported into Datashed. Make sure to select the radio button for Lab or Field indicating where that test was performed.

8. Click the Check Data link. This will check for errors and parameters that exceed expected limits (ex. a pH of 72 will need to be corrected).

9. Correct errors in the next window, if any.

10. Allow data to be imported. Datashed will report a number of rows imported as a result.

Creating a New Watershed

1. Log in

2. Click on the Projects Icon

3. Click on Watershed Search

4. Click on the "Add Watershed" button on the far right-hand side of the screen

5. A Create Watershed form will appear. Fill out as much information in this form as you can. If you don't know something, skip it for now, you can go back and edit it later.

6. Once you are done filling out the form, you need to click on the "Save" button to save your information.